All currently enrolled CCCC students with a GPA of 2.0 or greater and have paid all required dues (Article III, Section 2) and completed a membership application form are eligible to become General Members of QCA. All members must comply with the CCCC Student Code of Conduct and Student Activities Policies and Procedures.

All members of the local community who have paid all required dues (Article III, Section 2) and completed a membership application form are eligible to become Honorary Members. Honorary Members are entitled to all privileges of membership except for the right to vote or hold office.

All past General or Honorary members of QCA that no longer qualify for General or Honorary Membership will be considered inactive until their membership is renewed. Inactive members will be removed from QCA rolls after twelve (12) months of inactivity.

All General and Honorary Members are required to pay dues of fifteen dollars ($15), collected biannually at the beginning of the Fall and Spring semesters (referred to hereafter as "long semester(s)").

In order to prevent denial of membership rights, dues must be paid within twenty-one (21) days of applying for a new membership. Renewing members must pay dues during the first twenty-one (21) days of a long semester.

Dues are generally non-refundable once paid.

A current semester’s dues may be refunded to a member if it becomes known to QCA that the member is not qualified for membership under the conditions of Article III, Section 1 during the "deadline period" (Article III, Section 2B). In order to receive a refund of the current semester’s dues, all QCA property in the applicant’s possession and membership card must be returned. The member will then be listed as "Inactive." A disqualified member may only receive a refund for the current semester’s dues.

Members will not be eligible to vote, hold office, be a member of a committee, hold a nominated position, possess a membership card, enjoy any rights of membership (Article III, Section 3), or be considered a General or Honorary Member until dues are paid. Members who fail to pay dues within the specified deadline (Article III, Section 2B) will have their membership revoked immediately, and they are to return all QCA property in their possession and their membership card.

Upon receipt of dues, General and Honorary Members will be issued a membership card as proof of their membership in QCA. Members must present their membership card to a QCA officer or advisor for inspection, if requested to do so.

Recognized members have the right to borrow QCA materials available for loan as determined by the Executive Board, to be nominated to committees or positions by the President, and to receive any discount(s) that QCA has negotiated for its members.

It is the responsibility of members to keep their QCA directory information current. In the event a member’s directory information changes, QCA is to be notified as soon as possible. QCA cannot be held accountable for failing to contact a member if their contact information is not current.

All members are expected to behave in a mature and responsible manner during all meetings and functions. If a QCA officer or Advisor judges the conduct of a member to be unacceptable, said member will be expected to rectify their behavior or leave the QCA meeting or event at the request of a QCA officer or Advisor.

All members are expected to abide by the Constitution and all policies established by the Executive Board.

If a member fails to meet the qualifications for membership (Article III, Sections 1 and 2), or does not fulfill their obligations as a member (Article III, Section 4), the Executive Board will determine whether to begin membership revocation procedures (Article III, Section 5B).

If the Executive Board is considering revoking a membership based on an individual member’s conduct (Article III, Section 4B), the member must be notified at least seven (7) days prior to the hearing. The organization’s Advisor or a representative from CCCC Student Activities must be present at any membership revocation hearing. At the hearing, the member must be given the opportunity to answer any and all charges in front of the Executive Board before any action is taken. There must be a unanimous vote of the Executive Board to revoke a membership. If membership is revoked, the name of the member in question will be stricken from the rolls, their membership card will be confiscated, will be compelled to return all QCA property in their possession.

Candidates must meet eligibility requirements for General Members (Article 3, Section 1A), as well as the special requirements for QCA officers (Article IV, Section 2).

The term of office is for approximately one year, beginning from the date of election and ending at the next election.

Election Day will occur at a General meeting within a 30-day period that begins on the first day of Spring Classes – ideally in late January. Election Day is to be decided by a meeting of the Executive Board and announced at least twenty-one (21) days in advance.

Another member must nominate a candidate from the floor on Election Day – the candidate must be present and accept the nomination prior to being placed on the ballot. All candidates will have at least 3 minutes to speak. A simple majority vote will decide the election. Only the votes of those present will be counted – no absentee votes will be tallied.

An office is considered vacant if an officer has been absent from more than four (4) meetings without acceptable explanation given to the rest of the Executive Board. The Executive Board must make every effort to contact the absentee officer and seek explanation prior to the office being declared vacant. If the officer can be contacted, procedures for requesting a resignation must be followed (Article IV, Section 6C) if the situation cannot be rectified.

In the event that the office of the President is vacant, the Vice-President is to be promoted to President, and an election for the office of Vice-President is to be held (Article IV, Section 5). If the office of Vice-President or Treasurer is vacant, an election will be held to fill the office under the terms of Article IV, Section 5.

If any officer(s) or advisor(s) is not fulfilling his/her duties, an Executive Board Member will be appointed to contact the officer(s) / advisor(s) to discuss this concern. The appointed Executive Board member will relay this information to the Executive Board. If the officer(s) / advisor(s) can no longer fulfill the duties required, he/she will be asked to submit a letter of resignation to the Executive Board in writing. A copy of this statement will be submitted to the Director of Student Activities. A resignation will be accepted in lieu of an impeachment hearing. If an impeachment hearing (Article IV, Section 7) is warranted, the Student Organization Program Coordinator or Director of Student Activities must be notified before the meeting can be scheduled.

The Advisor is responsible for guiding the Organization and acting on behalf of the College

The Advisor must assist with, approve of, and sign all required paperwork required by Student Activities and CCCC Administration

The Advisor must approve and sign all financial transactions in accordance with the President and Treasurer before QCA funds are spent.

The Advisor has the right to vote as a General Member at any Quorum vote (Article VII, Section 1). The Advisor is strongly encouraged to attend impeachment hearings (Article IV, Section 7), and membership revocation hearings

(Article III, Section 5).

The Executive Board shall have the authority to make – or repeal existing – policy beyond the scope of the Constitution so long as said policy does not modify or contradict the Constitution.

All Executive Board policy expires thirty (30) days after the next election. Policy may be renewed through the procedures for Executive Board meetings (Article VI, Section 3).

All Executive Board policies must be readily available to all members. New policies must be typewritten and distributed to members at the next General Meeting.

The General Membership of QCA may repeal an Executive Board policy so long as the proposal to repeal process follows the guidelines (Article VII, Section 2B.1), and the repeal process follows the requirements for quorum (Article VII, Section 1) – with the sole exception that a two-thirds (2/3) majority is required to repeal an Executive Board policy.

A majority of the Officers must be present for an Executive Board Meeting. The Advisor is encouraged – but not required – to attend Executive Board Meetings. Executive Board Meetings are open to all members.

The President or a majority of all other QCA officers can call an Executive Board meeting; the date and agenda of which must be announced to all members at least seven (7) days in advance.

A Quorum is needed to ensure that sufficient representation of QCA is present to vote on an issue.

A quorum is defined as a meeting of at least three (3) General Members and one (1) officer (the Advisor cannot be counted toward the total required for quorum). If an impeachment hearing is called (Article IV, Section 7), the officer being impeached cannot be considered part of the quorum.

QCA is to meet at least once a month for general meetings. Members will be notified of future meetings at least seven (7) days in advance. General meetings are open for all interested persons to attend – although QCA General members are given preference if availability, space, or resources are limited.

The President and Advisor or the Treasurer and Advisor must approve all purchases less than or equal to $50.

All purchases of more than $50 must be approved by an Executive Board meeting (Article VI, Section 3) and submitted to a General Meeting for approval. There must be a quorum (Article VI, Section 1) vote to approve the transaction.